Why Contractors Struggle to Keep Procore and Autodesk Forma in Sync (And What It’s Costing Them)
12 June 2026Autodesk Construction Cloud, Construction Data, File Sync
The cost of disconnected construction data
Construction’s biggest data problem isn’t the platforms themselves — it’s the seams between them. Autodesk and FMI estimate that bad data cost the global construction industry $1.85 trillion in 2020 and drove 14% of avoidable rework. A PlanGrid/FMI study found 48% of U.S. rework is caused by poor data and miscommunication, and field teams lose over 14 hours a week hunting for information. That cost shows up as smaller margins, longer schedules, contested closeouts, and burnt-out PMs.
Can Procore and Autodesk Forma stay in sync?
Yes, but not automatically across every workflow without the right integration strategy. Many contractors use Procore and Autodesk Forma side by side, which can create manual file transfers, version conflicts, duplicated records, and closeout challenges. A file synchronization layer such as Graitec File Sync can help automate the movement of project files, metadata, backups, and selected project records between platforms.
Why contractors run Procore and Autodesk Forma side by side
Almost no project team chooses to operate across two ecosystems — the work demands it. Owners standardize on Forma (formerly Autodesk Construction Cloud) because their architects and engineers already live in Revit and BIM Collaborate Pro. GCs standardize on Procore because PMs, supers, and accounting have run RFIs and submittals there for a decade. Subs use whichever they were trained on. The VDC/BIM manager keeps models coordinated across both. Everyone wants to work in the platform they know — so the project team improvises, and the seams start to show.
5 places Procore and Autodesk Forma fall out of sync
- Drawings drift. A revision posted in Forma doesn’t reach Procore until someone re-uploads it. Two days later, a foreman pulls the wrong sheet.
- RFIs and submittals duplicate. Two threads, two response chains, two answers — one of them wrong.
- Closeout becomes archaeology. Assembling the official record from two systems takes weeks — and owners inherit fragmented as-builts.
- Migrations stall. “Just move the data” turns into a multi-month services engagement once you account for folder structures, metadata, and version history.
- PMs lose 4–6 hours a week to manual document reconciliation — time that should be spent managing risk, cost, and crew.
The shift: connect platforms instead of consolidating them
Native Procore–Forma connectors do exist, but most are one-way, limited to specific data types, and require per-project setup. They help, but they don’t close the gap. Forcing teams onto a single platform doesn’t work either: every stakeholder has legitimate reasons to use what they use. The better move: let every stakeholder stay in their platform of choice and put a connective layer underneath that keeps the data aligned.
That’s the role Graitec File Sync plays. It sits between Procore and Forma — and across SharePoint, OneDrive, BIM 360, Bluebeam, and on-prem file servers — handling three jobs the project team would otherwise do by hand: scheduled or real-time syncs between platforms, automated backups to a location the firm controls, and full migrations with file structure, version history, and metadata preserved. As an Autodesk Gold Technology Partner with an app in the Procore Marketplace, the connections are sanctioned and supported — not duct-taped scripts that break the next time an API updates.
The outcomes contractors feel: drawings, RFIs, submittals, and photos stay current across both platforms without manual re-uploads; project data is automatically backed up; migrations run as background jobs instead of months-long engagements; and closeout deliverables assemble themselves.
Customer spotlight: CDS Mestel
CDS Mestel, a GC specializing in commercial retail and tenant fit-outs (including projects inside live, operating airports), used Graitec File Sync to migrate active projects from Procore into Autodesk Construction Cloud — without pulling Project Manager Michael Martinez off live construction work. The same connective layer also keeps platforms running in parallel for firms that aren’t migrating.
Otherwise it would have taken probably weeks… If I had to do this without File Sync, I wouldn’t have been able to do any of my jobs. — Michael Martinez, Project Manager, CDS Mestel
Make the platforms you have work together
The Procore–Forma gap is real, expensive, and solvable — without forcing any team to abandon the platform they already use. The question worth asking isn’t which platform should we standardize on? It’s how do we make the platforms we already use stay in sync, automatically? That’s the collaboration outcome Graitec File Sync was built to deliver.
Book a Procore-to-Forma data workflow assessment with Graitec Download your File Sync free trial
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